AI scheduling assistant that automatically manages your calendar, protecting time for habits, tasks, and meetings while rescheduling when conflicts arise.
An AI assistant that automatically manages your calendar. It schedules your tasks, protects your focus time, and reschedules things when conflicts come up.
Reclaim.ai is an AI-powered scheduling assistant that automatically organizes your Google Calendar (and now Outlook) to protect time for important work. The platform uses intelligent scheduling algorithms to find optimal times for tasks, habits, meetings, and breaks, then automatically blocks and adjusts your calendar as priorities change.
Unlike basic calendar tools, Reclaim understands competing priorities and makes trade-offs in real time. If a meeting runs over or a new urgent task appears, Reclaim automatically reschedules affected items to the next best available slot. This dynamic rescheduling is the core feature: your calendar adapts to your day rather than breaking when plans change.
The Habits feature lets you define recurring activities like deep work blocks, lunch breaks, exercise, or learning time. Reclaim defends those time slots against meeting creep while remaining flexible enough to yield when genuinely necessary. On the free plan, you get up to 3 habits. Paid plans unlock unlimited habits.
Task integration pulls items from Asana, Todoist, Jira, Linear, and ClickUp, then auto-schedules them on your calendar based on priority and deadlines. Smart Meetings finds optimal meeting times across participants, accounting for preferences like no-meeting days and focus time protection.
The platform also provides scheduling links (similar to Calendly) that respect your AI-managed calendar, team analytics showing how time is spent across the organization, and Slack status syncing that automatically updates your status based on what you're doing.
Reclaim integrates with both Google Calendar and Microsoft Outlook (added in 2025 with full feature parity). Over 40,000 companies use Reclaim, reporting an average of 7.5 hours saved per week per user.
The free plan includes smart calendar features with a 1-week scheduling range and 2 connected calendars. The Starter plan at $8/user/month extends the range to 8 weeks with unlimited calendars and habits. Business at $12/user/month adds team analytics, advanced integrations, and a 12-week scheduling range. Enterprise at $18/user/month includes SSO, admin controls, and dedicated support.
The main trade-off: Reclaim can feel aggressive about moving things around, especially in the first week before it learns your patterns. Some users find the auto-rescheduling opaque when tasks move unexpectedly. Once calibrated, though, most users report it genuinely saves hours per week.
Was this helpful?
Reclaim.ai is the best AI calendar assistant for professionals who want their schedule to adapt to their priorities rather than the other way around. The habits and dynamic rescheduling features genuinely save hours per week once you get past the initial calibration period.
Places tasks and habits at optimal times based on your priorities, deadlines, and calendar availability. Uses priority levels (P1-P4) to resolve conflicts automatically.
Use Case:
You add 5 tasks to your week with different deadlines. Reclaim finds the best slots around your existing meetings, placing high-priority items in your prime focus hours.
When calendar conflicts or priority changes occur, Reclaim automatically moves affected items to the next best available slot. No manual drag-and-drop required.
Use Case:
A client meeting runs 30 minutes over, pushing into your focus time block. Reclaim moves the focus time to tomorrow morning and adjusts dependent tasks.
Define recurring time blocks for activities like deep work, lunch, exercise, or learning. Reclaim defends these slots from meeting creep while flexing when necessary based on priority.
Use Case:
You set a daily 2-hour deep work habit. When someone tries to book a meeting during that slot, Reclaim moves the deep work to another open time rather than losing it.
Syncs tasks from Asana, Todoist, Jira, Linear, and ClickUp. Auto-schedules imported tasks on your calendar based on priority, deadline, and estimated duration.
Use Case:
Your Jira sprint has 8 tasks due this week. Reclaim pulls them in, estimates time slots, and distributes them across your available hours, adjusting as new meetings appear.
Finds optimal meeting times across participants respecting preferences like no-meeting days and focus time. Scheduling links show AI-aware availability that accounts for defended time blocks.
Use Case:
Sharing a scheduling link with a prospect. The available slots automatically exclude your defended focus time and habit blocks, showing only genuinely free times.
Tracks time spent across meetings, tasks, focus time, and personal time. Team-level analytics show burnout risks, meeting load, and productivity patterns across the organization.
Use Case:
A manager reviewing team analytics sees that one engineer spends 28 hours/week in meetings. Uses the data to justify a no-meeting day policy for the team.
$0
$8/user/month
$12/user/month
$18/user/month
Ready to get started with Reclaim.ai?
View Pricing Options âReclaim.ai works with these platforms and services:
We believe in transparent reviews. Here's what Reclaim.ai doesn't handle well:
Weekly insights on the latest AI tools, features, and trends delivered to your inbox.
Full Microsoft Outlook integration with feature parity to Google Calendar. Enhanced team analytics with burnout risk indicators. Improved scheduling algorithm with better conflict resolution and priority handling.
No reviews yet. Be the first to share your experience!
Get started with Reclaim.ai and see if it's the right fit for your needs.
Get Started âTake our 60-second quiz to get personalized tool recommendations
Find Your Perfect AI Stack âExplore 20 ready-to-deploy AI agent templates for sales, support, dev, research, and operations.
Browse Agent Templates â