AI scheduling assistant that automatically manages your calendar, protecting time for habits, tasks, and meetings while rescheduling when conflicts arise.
An AI assistant that automatically manages your calendar. It schedules your tasks, protects your focus time, and reschedules things when conflicts come up.
Reclaim.ai is a freemium AI calendar assistant for Personal Agents users, with a Free plan at $0/month and paid plans starting at $8/user/month, that automatically schedules tasks, habits, meetings, and focus time around real availability, helping busy professionals, managers, and teams protect priority work while adapting their calendar when meetings, deadlines, and daily plans change.
Reclaim.ai connects to Google Calendar and Microsoft Outlook to create an intelligent scheduling layer on top of a user's existing calendar. Its core value is dynamic time blocking: users define tasks, recurring habits, meeting preferences, and work priorities, then Reclaim places those blocks into available calendar space and moves them when conflicts appear. The Free plan supports 2 connected calendars, a 1-week scheduling range, and up to 3 habits, while Starter expands planning to an 8-week scheduling range with unlimited calendars and unlimited habits. Business extends the scheduling range to 12 weeks and adds team analytics and more advanced team visibility.
The product is strongest for people whose calendars change constantly. Instead of manually dragging focus blocks, admin work, lunch, or project tasks around the week, users can let Reclaim reshuffle flexible items based on deadlines, priorities, working hours, and availability. Reclaim uses priority levels from P1 to P4 to help decide what should be protected or moved first. This makes it especially useful for managers, operators, engineers, consultants, recruiters, and customer-facing teams that need both meeting availability and protected execution time. Reclaim reports an average of 7.5 hours saved per week per user, which helps support its value proposition for people who spend meaningful time manually rebuilding their calendar.
Reclaim.ai also supports team workflows through Smart Meetings, scheduling links, Slack status sync, task integrations, and analytics. Teams can use it to reduce meeting overload, protect focus time, and make workload patterns more visible. For example, Business-plan analytics can help managers review time spent in meetings, tasks, focus time, and personal time, then identify users or teams with excessive meeting load. Its integrations with Asana, Todoist, Jira, Linear, and ClickUp help convert task lists into scheduled work blocks, so execution time is represented directly on the calendar instead of remaining separate from daily availability.
Reclaim.ai is not a full project management platform, and it does not replace ownership, workflow, or reporting systems in tools like Jira, Asana, Linear, ClickUp, or Todoist. It works best as the calendar automation layer connected to those systems. The main tradeoff is calibration: users need to configure priorities, work hours, habits, and scheduling preferences before the automatic rescheduling feels predictable. For individuals, the Free and Starter plans are the most relevant entry points; for teams that need analytics and workload visibility, Business at $12/user/month is the more appropriate tier, while Enterprise at $18/user/month adds governance features such as SSO, admin controls, and dedicated support.
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Reclaim.ai is the best AI calendar assistant for professionals who want their schedule to adapt to their priorities rather than the other way around. The habits and dynamic rescheduling features genuinely save hours per week once you get past the initial calibration period.
Places tasks and habits at optimal times based on your priorities, deadlines, and calendar availability. Uses priority levels (P1-P4) to resolve conflicts automatically.
Use Case:
You add 5 tasks to your week with different deadlines. Reclaim finds the best slots around your existing meetings, placing high-priority items in your prime focus hours.
When calendar conflicts or priority changes occur, Reclaim automatically moves affected items to the next best available slot. No manual drag-and-drop required.
Use Case:
A client meeting runs 30 minutes over, pushing into your focus time block. Reclaim moves the focus time to tomorrow morning and adjusts dependent tasks.
Define recurring time blocks for activities like deep work, lunch, exercise, or learning. Reclaim defends these slots from meeting creep while flexing when necessary based on priority.
Use Case:
You set a daily 2-hour deep work habit. When someone tries to book a meeting during that slot, Reclaim moves the deep work to another open time rather than losing it.
Syncs tasks from Asana, Todoist, Jira, Linear, and ClickUp. Auto-schedules imported tasks on your calendar based on priority, deadline, and estimated duration.
Use Case:
Your Jira sprint has 8 tasks due this week. Reclaim pulls them in, estimates time slots, and distributes them across your available hours, adjusting as new meetings appear.
Finds optimal meeting times across participants respecting preferences like no-meeting days and focus time. Scheduling links show AI-aware availability that accounts for defended time blocks.
Use Case:
Sharing a scheduling link with a prospect. The available slots automatically exclude your defended focus time and habit blocks, showing only genuinely free times.
Tracks time spent across meetings, tasks, focus time, and personal time. Team-level analytics show burnout risks, meeting load, and productivity patterns across the organization.
Use Case:
A manager reviewing team analytics sees that one engineer spends 28 hours/week in meetings. Uses the data to justify a no-meeting day policy for the team.
$0/month
$8/user/month
$12/user/month
$18/user/month
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The provided product data notes that Reclaim.ai added Microsoft Outlook support in 2025 with full feature parity to its Google Calendar integration. No distinct 2026 product update was visible in the supplied website content.
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