Master Reclaim.ai with our step-by-step tutorial, detailed feature walkthrough, and expert tips.
Explore the key features that make Reclaim.ai powerful for personal agents workflows.
Places tasks and habits at optimal times based on your priorities, deadlines, and calendar availability. Uses priority levels (P1-P4) to resolve conflicts automatically.
You add 5 tasks to your week with different deadlines. Reclaim finds the best slots around your existing meetings, placing high-priority items in your prime focus hours.
When calendar conflicts or priority changes occur, Reclaim automatically moves affected items to the next best available slot. No manual drag-and-drop required.
A client meeting runs 30 minutes over, pushing into your focus time block. Reclaim moves the focus time to tomorrow morning and adjusts dependent tasks.
Define recurring time blocks for activities like deep work, lunch, exercise, or learning. Reclaim defends these slots from meeting creep while flexing when necessary based on priority.
You set a daily 2-hour deep work habit. When someone tries to book a meeting during that slot, Reclaim moves the deep work to another open time rather than losing it.
Syncs tasks from Asana, Todoist, Jira, Linear, and ClickUp. Auto-schedules imported tasks on your calendar based on priority, deadline, and estimated duration.
Your Jira sprint has 8 tasks due this week. Reclaim pulls them in, estimates time slots, and distributes them across your available hours, adjusting as new meetings appear.
Finds optimal meeting times across participants respecting preferences like no-meeting days and focus time. Scheduling links show AI-aware availability that accounts for defended time blocks.
Sharing a scheduling link with a prospect. The available slots automatically exclude your defended focus time and habit blocks, showing only genuinely free times.
Tracks time spent across meetings, tasks, focus time, and personal time. Team-level analytics show burnout risks, meeting load, and productivity patterns across the organization.
A manager reviewing team analytics sees that one engineer spends 28 hours/week in meetings. Uses the data to justify a no-meeting day policy for the team.
Yes. As of 2025, Reclaim has full native Outlook support with feature parity to the Google Calendar integration. You can connect both Google and Outlook calendars.
No. Reclaim only manages events it creates. Your manually scheduled meetings and appointments remain fixed. Reclaim works around them.
You define recurring activities (like 'deep work 2h daily') with a priority level. Reclaim finds and defends time slots for them, flexing to other available times when higher-priority items need the slot. Free plan allows 3 habits; paid plans are unlimited.
If you have more than 3 recurring habits or need task integration with PM tools, yes. The jump from 1-week to 8-week scheduling range alone makes the Starter plan significantly more useful for anyone planning more than a few days ahead.
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Tutorial updated March 2026