VAO

VAO is an enterprise intelligent document processing (IDP) and accounts payable automation platform that uses AI-powered OCR to extract data from invoices, purchase orders, and trade documents. It falls in the mid-market-to-enterprise IDP category with custom pricing typically starting around $2,000–$5,000 per month depending on document volume and ERP integration scope. No self-serve tier is available.

What VAO Does

VAO automates the capture, classification, and extraction of data from unstructured business documents — primarily purchase orders, invoices, delivery notes, and trade documents. The platform targets mid-to-large enterprises processing 10,000 or more documents per month and routes extracted data directly into ERP systems. According to VAO, the platform achieves over 95% straight-through processing rates for standardized invoice formats after an initial learning period, with field-level extraction accuracy exceeding 98% on trained document types.

Core Capabilities

VAO's intelligent document processing engine combines optical character recognition with machine learning models trained on over 500,000 financial document layouts. The system handles documents in 30+ languages and adapts to varying supplier invoice formats without requiring manual template configuration for each new vendor. Extracted fields typically include line items, tax amounts, PO references, currency, and payment terms. VAO reports that customers processing over 50,000 invoices per month have reduced manual data entry by up to 80% compared to their prior workflows.

The platform provides pre-built connectors for SAP (S/4HANA and ECC), Oracle (Cloud ERP and E-Business Suite), and Microsoft Dynamics 365 — covering 15+ specific ERP modules across accounts payable, procurement, and inventory management. This is notably deeper than most IDP competitors, which typically offer 3–5 generic ERP connectors requiring significant custom middleware. VAO also supports integration via REST APIs for organizations using other ERP or accounting systems.

Document Types and Formats

VAO processes structured, semi-structured, and unstructured documents across formats including PDF, scanned images (TIFF, JPEG, PNG), and email attachments. The platform supports over 40 distinct document types, with primary categories including:

• Supplier invoices and credit notes


• Purchase orders and order confirmations


• Delivery notes and packing slips


• Trade and customs documents

Workflow and Validation

The platform includes a validation interface where users can review extracted data, correct exceptions, and approve documents before posting to the ERP. VAO states that exception rates typically drop below 5% within 90 days of deployment as the system learns from corrections on recurring document formats. Role-based access controls and audit trails support compliance requirements for financial document handling.

Deployment

VAO is available as a cloud-hosted solution with typical implementation timelines of 4–8 weeks including ERP connector configuration and document type setup. The platform is positioned for enterprise buyers processing high document volumes, and implementation involves integration with existing ERP infrastructure and configuration for organization-specific document types and approval workflows.